Utravel is a Corporate Travel Agency in Dubai

A corporate travel agency is a specialized agency that assists businesses and organizations in managing their travel needs. These agencies provide comprehensive travel services and solutions tailored specifically for corporate clients. Here are some key functions and services typically offered by a corporate travel agency:

1. Travel Management: Corporate travel agencies help businesses develop and implement travel policies and guidelines to ensure efficient and cost-effective travel arrangements. They work closely with companies to understand their specific requirements, budget constraints, and travel preferences.

2. Booking and Reservations: Corporate travel agencies handle the entire travel booking process, including flights, accommodation, ground transportation, and other related services. They have access to a wide range of travel inventory and use computerized reservation systems to secure the best rates and options for their clients.

3. Negotiating Rates and Contracts: Travel agencies leverage their industry connections and expertise to negotiate favorable rates and contracts with airlines, hotels, car rental companies, and other service providers. This allows businesses to access discounted rates and special deals, ultimately reducing travel expenses.

4. Travel Policy Compliance: Corporate travel agencies ensure that employees adhere to the company’s travel policies and guidelines. They track and report travel expenses, monitor compliance, and provide analytical insights to help companies optimize their travel spending and identify cost-saving opportunities.

5. Travel Risk Management: Ensuring the safety and security of employees during business travel is crucial. Corporate travel agencies provide assistance in assessing and managing travel risks. They offer tools and services such as travel insurance, emergency assistance, traveler tracking, and crisis management support.

6. Travel Expense Management: Travel agencies often integrate with expense management systems to streamline the process of tracking and reconciling travel expenses. This simplifies the reimbursement process and helps companies gain better visibility into their travel spending.

7. Reporting and Analytics: Corporate travel agencies generate detailed reports and analytics to provide insights into travel patterns, expenses, and trends. This data helps companies make informed decisions, optimize travel programs, and identify opportunities for cost reduction or improvement.

Overall, a corporate travel agency acts as a dedicated partner for businesses, taking care of the logistics, cost management, compliance, and risk mitigation associated with corporate travel, allowing companies to focus on their core operations while ensuring smooth and efficient travel experiences for their employees.

On average, our corporate travel agents can save a client 15% on travel booking time and we can prove it in just 15 minutes! We do this through our deep expertise in the travel industry, with a streamlined service made over decades of dedication. Our experts go beyond what an average corporate travel agency can offer. We promise to save each client time, money, and stress. This is our mission because we love to travel and we want our clients to feel the same way.

Whether your travel policy demands the finest or cheapest in the world, the savings we create provide new opportunities. 15% may not sound like a lot, but minimising costs means your company can invest elsewhere. As your company grows, you may travel more, and we will make sure you get where you need to go, with the least stress, the most value and in the best time time [possible. 

Utravel has been operating as a corporate travel agency in Dubai for over 20 years. Over that time, we have evolved from travel agents to corporate travel management specialists. We still provide leisure travel, but if you are looking for a desert safari, tour operators or car rental, you are in the wrong place.

We have gained recognition for our travel and tourism services over the decades, with coverage in the Khaleef Times, Gulf News and more. We plan to continue to grow our company but remain true to our focus on the individual. Even with our largest corporate customers, we make sure each person has the best possible travel experience, from start to finish.

Once a business trip has started, a corporate travel agency can continue to support the business and its employees in various ways. Here are some ways a corporate travel agency can assist during a business trip:

1. Travel Changes and Modifications: If there are any changes or disruptions to the travel plans, such as flight delays, cancellations, or rescheduling, the corporate travel agency can help rebook flights, arrange alternative accommodations, or make necessary adjustments to the itinerary. They can also provide real-time updates and assist travelers in navigating unexpected situations.

2. 24/7 Travel Support: Many corporate travel agencies offer round-the-clock customer support. This means that if any issues or emergencies arise during the business trip, travelers can contact the agency for immediate assistance. The travel agency can provide guidance, make new arrangements if needed, or offer support in case of emergencies.

3. Supplier Liaison: If there are any issues or discrepancies with hotel reservations, car rentals, or other travel-related services, the corporate travel agency can act as a liaison between the business traveler and the service provider. They can help resolve any problems, negotiate solutions, or seek compensation, ensuring a smooth and hassle-free experience for the traveler.

4. Traveler Safety and Security: Corporate travel agencies prioritize traveler safety and security. They may provide access to travel alerts, advisories, and real-time updates on potential risks or safety concerns in the travel destination. In case of emergencies or crises, the agency can offer assistance, evacuation support, and coordinate with local authorities if necessary.

5. Expense Management and Reimbursement: During the trip, employees may incur additional expenses or have changes to their original plans. The corporate travel agency can help manage these expenses, provide guidance on reimbursement procedures, and integrate any new expenses into the overall travel expense report, ensuring accurate and efficient reimbursement processes.

6. Travel Policy Compliance: The corporate travel agency can reinforce travel policy compliance during the trip. They can remind employees of any specific guidelines, ensure adherence to the approved booking channels, and assist in capturing necessary documentation or receipts required for compliance and reporting purposes.

7. Reporting and Analytics: Throughout the trip, the corporate travel agency can continue to gather data on travel expenses, patterns, and traveler behavior. This information can be used to generate reports and analytics, providing valuable insights to the business regarding travel expenditure, policy effectiveness, and areas for potential cost savings or improvement.

By providing ongoing support and assistance, a corporate travel agency ensures that business travelers can navigate any unexpected situations, maintain compliance with travel policies, and have a seamless travel experience, ultimately contributing to the overall success and productivity of the business trip.

Corporate travel companies provide extra support after a trip. This includes managing any issues that occur with airlines, accommodation and so on. So if anything goes wrong, a favourable resolution is achieved with minimal interruption. In summary, a corporate travel agency like Utravel makes your most complex travel requirements as simple as booking a pizza!